SECTION 1A General Membership in the Old Guard shall be open to anyone who is willing to pay dues and uphold the purpose of the Old Guard.

SECTION 1B Honored membership in the Old Guard shall be limited to those persons duly elected to membership in the past and those so elected in the future, except as otherwise provided herein. Honored membership is a lifetime honor.

SECTION 2 Any Scout or Scouter, or other person associated with Camp Glen Gray shall after a minimum of two years of such association be eligible to be considered for Honored membership.

SECTION 3 To be considered for Honored membership, a person must have made definite contributions to Camp Glen Gray over and above that occasioned by any monetary consideration. Such a person must have indicated by actions and deeds an ability and willingness to continue service to Camp Glen Gray.

SECTION 4 Honored membership shall be by invitation of the Honored members of the Old Guard and shall require a favorable vote of those members. A vote shall be favorable unless two or more dissenting votes are cast by the members at the time of voting. A member may abstain from voting and should do so if unfamiliar with the candidate. If those abstaining are a majority of those present and able to vote on a candidate, that candidate shall be referred to the membership committee for future consideration. Notification of election shall be by the traditional "Calling of the Old Guard."

SECTION 5 Membership shall be divided into three groups: General, Honored and Ex-officio. General members are any dues paying members who have not been called for Honored membership. General members shall enjoy all Old Guard privileges except the ability to hold an elected position and permanent membership. Honored membership shall be divided into two classes: active and inactive. Any member who contributes a minimum of current dues shall be an active member. A professional staff member designated by the Scout Executive, the Director of the Glen Gray Summer Camp and the Ranger of Camp Glen Gray shall be members of the Old Guard Ex-officio. Ex-officio members shall enjoy all Old Guard privileges except voting rights and permanent membership.

SECTION 1 The elective officers of the Old Guard shall be the President, Vice-President, Secretary, Treasurer, Historian, and five (5) Trustees. They shall hold office from the time of their election and inauguration until successors are elected and inaugurated.

SECTION 2 The President shall be the chief administrative officer and chairman of the General Committee. He, with the General Committee, shall interpret and enforce this Constitution and the By-Laws of the Old Guard. He shall preside at all meetings of the Old Guard and of the General Committee; he shall appoint temporary, officers and special committees; he shall call meetings of the General Committee when necessary. He shall neither chair nor sit ex-officio on the Nominating Committee. The President may sit ex-officio on all other committees.

SECTION 3 The Vice-President shall advise and assist the President in the discharge of his duties and, in the absence of the President, shall perform the duties of that office. The Vice-President shall be subject to the same restrictions and enjoy the same privileges as the President. He shall be assigned specific functions to assist in the operation of the Old Guard.

SECTION 4 The Secretary shall carry on all correspondence of the Old Guard; he shall keep a record of all meetings of the Old Guard and of the General Committee; he shall keep a file of all papers relating to the business of the Old Guard and deliver it to the Historian at the end of his term of office; he shall keep a correct role of the members with their addresses; he shall send one notice to all members each year; he shall serve as Secretary of the General Committee. 

SECTION 5 The Treasurer shall be responsible for all Old Guard funds, including the collection of dues, maintenance of a checking account and/or reserve account. He shall pay all approved expenditures promptly and present a report of the financial status at each regular meeting. He shall be the signator on all checks and the custodian of all accounts. His alternate shall be the Secretary with full power of the Treasurer, should the Treasurer be unavailable. 

SECTION 6 The Historian shall prepare and maintain a roll of the membership of the Old Guard with their addresses and dates of admission to the Old Guard. He shall prepare and maintain a history of Camp Glen Gray, including its founding, growth, improvements, landmarks, customs and attendance and the persons responsible therefore; he shall record reminiscences and personal experiences of persons associated with Camp Glen Gray; he shall recommend to the Old Guard projects for the restoration and preservation of landmarks and relies pertaining to the Camp; and he shall at the Annual Meeting present a written report.

SECTION 7 The board of five (5) Trustees shall be elected for overlapping five (5) year terms, requiring the elections of one new trustee each year. The Board of Trustees shall serve as an auditing body at all levels deemed necessary, empowered to assume administrative direction and support under emergency conditions to ensure the performance and effective continued operation of the Old Guard.

SECTION 1 The standing committees of the Old Guard shall be: General Committee, Service Committee, Ritual Committee, Nominating Committee, Membership Committee, Activities Committee, and Cabin Committee. Standing committees shall serve from their appointment until the appointment of their successors.

SECTION 2 Special committees shall be appointed by the President whenever necessary and shall serve until discharged by the President.

SECTION 3 Chairmen and members of the standing committees other than the General Committee shall be appointed by the President with the approval of the General Committee. The Membership Committee shall be appointed before the opening of each summer camping season.

SECTION 4 The General Committee shall consist of the elected officers of the Old Guard, the chairmen of the standing committees and two members appointed by the President. Trustees shall be ex-officio members of the General Committee. Consideration should be given to age and geographical location in appointments made by the President. The President shall be Chairman and the Secretary of the Old Guard shall be the Committee Secretary.

The General Committee shall be the general administrative body of the Old Guard and shall require that all activities conform to the Constitution and the By-Laws, and the Local Council Articles of Incorporation and By-Laws of the Council.

The General Committee shall have the supervision of matters requiring action by two or more standing committees. It shall decide all matters arising between regular business meetings and requiring immediate action, and shall make a complete report of such matters at the next regular business meeting.

SECTION 5 The Service Committee shall consist of a chairman and four other members. The Committee shall arrange for the Old Guard a program of objectives and activities in the service of Glen Gray and shall be responsible for that program. The Committee shall study the material needs of Camp Glen Gray and, after consultation with the General Committee, shall discuss those needs with the proper authorities in the Council.

SECTION 6 The Ritual* Committee shall consist of a chairman and three other members, one of whom shall be the Historian of the Old Guard. The Committee shall, with the approval of the General Committee, establish ceremonies based on the traditions of the Old Guard and shall be responsible for their proper use. The Committee shall record the traditions and customs of Camp Glen Gray and of the Old Guard and shall encourage their preservation and proper observance. The Committee shall, with the approval of the General Committee, determine the flags, badges and other emblems to be used and worn by members of the Old Guard and the methods of wearing and using them; and shall be responsible for their proper use. The Committee shall study the inspirational needs of Camp Glen Gray and, after consultation with the General Committee, shall discuss those needs with the proper authorities of the Council. (* editor’s note: in error, the original wording was "Service") 

SECTION 7 The Nominating Committee shall consist of a chairman and two other members. The Committee shall prepare a list of nominees for officers to be voted upon at the Annual Meeting, and shall present the list at the meeting When possible, written notification to the general membership should take place prior to the election. 

The membership committee shall consist of five, seven or nine Honored members of the Old Guard. At least four of this number shall be in camp during the current camping season, and at least two members shall be thirty or more years of age and if possible, one Old Guard member who is a member of the Executive Board of the Council. In addition to the committee as constituted and specified above, there may be three members Ex-officio representing the professional staff of the council, limited to the Scout Executive or the professional appointed by him who is charged with the overall supervision of camp, the Director of the Camp Glen Gray summer camp, and the Ranger of Camp Glen Gray.

 It shall be the duty of the Membership Committee to canvass thoroughly the field of prospective members and to select from them list of candidates which it shall present and sponsor for election at the Election Meeting. The Membership Committee shall also investigate any other prospective candidates who have been recommended by written petition of five or more members prior to the final meeting of the Membership Committee. The Committee shall present the names of candidates together with the results of its investigation at the Election Meeting. The final meeting of the Membership Committee shall take place at leant three days prior to the Election Meeting

The Membership Committee may, at its discretion, prepare a list of prospective candidates to be retained in confidence by the Secretary of the Old Guard and delivered to him, or his successor, to the Membership Committee the following year for its consideration.

SECTION 9 The Activities Committee shall consist of three or more members. The Committee shall be responsible for all arrangements for the annual banquet, barbecues, or other indoor or outdoor activities.

SECTION 10 The Cabin Committee shall consist of a Chairman and at least two other members as may be determined by the General Committee. The Committee shall have sole responsibility for the use, control and maintenance and improvement of the Old Guard cabin known as "Sleepy Hollow" at Camp Glen Gray. It shall be their duty to recommend and maintain rules and regulations for the use of the cabin, within the rules of the Council operating Camp Glen Gray.

SECTION 1 Previous to the Annual Meeting, the Nominating Committee shall prepare a list of nominees for the elective offices and obtain the consent of each candidate to serve if elected. Only Honored members of the Old Guard may hold an elective office. Notices of the Annual Meeting shall include this list and shall be mailed not less than ten days before the Annual Meeting.

SECTION 2 At the Annual Meeting, the list of nominees shall be presented. The Secretary shall then read any further nominations which have been presented in writing and signed by five members. There shall be no further nominations, unless an office remains without a nominee, in which instance the Chairman shall ask for duly sponsored nominations from the floor. The members present shall then vote for the several offices, a plurality, vote for any candidate being sufficient to elect.

SECTION 3 If balloting by the members be necessary, the President shall appoint an Election Committee of three members to supervise the election, count the ballots and announce the results.

SECTION 4 The new officers shall take their offices as soon as the election results have been announced and the Inauguration Ceremony completed.

SECTION 5 Special elections shall follow the same procedure as prescribed for the regular election at the Annual Meeting.

SECTION 1 If the position of an officer or a committee chairman or committee member becomes vacant, the President shall have the power to continue the vacancy until the next Annual Meeting; to fill it by temporary appointment, or by special election; or by any combination of these methods. If the position of a trustee becomes vacant, the remaining trustees may appoint a temporary replacement until the next general election or special election; or, if no less than three (3) trustees remain, they may function alone until the next general election.

SECTION 1 The Annual Meeting of the Old Guard shall be held within one month of Christmas each year, for receiving the reports of the officers and of the chairmen of standing and special committees; for the election and inauguration of officers; and for such other business as may be brought before it

SECTION 2 The Spring Meeting shall be held during the month of March of each year for the preparation of plans for promoting attendance at Camp Glen Gray and for such other business as may be brought before it.

SECTION 3 The Summer meeting shall be held at Camp Glen Gray on the second to last Saturday preceding the close of the summer camping season, for the election of new Honored members. Only Honored members of the Old Guard may attend and vote.

SECTION 4 The Public Ceremonial Meeting shall be held at Camp Glen Gray on the night of the close of the summer camping season and shall include the "Calling of the Old Guard" and the investiture of the new Honored members.

SECTION 5 Special meetings may be called by the President when necessary.

SECTION 6 Written notice of all regular and special organization meetings shall be mailed by the Secretary ten days in advance. Notices of special organizational meetings shall state the purposes for which they are called.

SECT1ON 7 The time and place of all meetings, where not definitely specified herein, shall be fixed by the President and shall be stated in the notices of the meetings sent to all active members.

SECTION 8 Fifteen members shall constitute a quorum at all general meetings. A quorum of six shall be required at all meetings of the General Committee.

SECTION l A proposed amendment to this Constitution shall be prepared in writing, signed by at least five (5) members and delivered to the Secretary. The Secretary shall present it to the General Committee which may, with the consent of the proposers, revise it or amend it.

SECTION 2 At the next regular business meeting or at a special meeting called for the purpose, but in no case sooner than one month after its original delivery to the Secretary, the proposed amendment shall be read to the members by the Secretary and tabled.

SECTION 3 At the next succeeding regular business meeting, or at a special meeting called for the purpose, the proposed amendment shall be read by the Secretary, discussed by the membership and voted upon. A favorable vote of two-thirds (2/3) of the members present shall be necessary for adoption. The amendment shall be effective as soon as adopted, unless otherwise provided for in the amendment.

This Constitution shall become effective when approved by the signatures of fifty (50) members.
October 8, 1952

This is the Constitution of the Old Guard of Camp Glen Gray effective as amended.
June 14, 1999.